Administrative Support Assistant (Office Automation)
The purpose of this position is to provide administrative support to three park units and two inventory and monitoring networks as a part of the Fairbanks administrative team. Duties will be developmental in nature when filled below the full performance level.As a GS-05 Administrative Support Assistant (OA), the incumbent performs the full range of duties but with close supervision and direction including:
Provide customer service in a friendly and professional manner as an office receptionist. Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare travel arrangements and authorizations. Input financial and procurement information into a program and reconcile that data. As a GS-06 Administrative Support Assistant (OA), under general supervision and direction, the incumbent performs a full range of duties including:
Provide customer service in a friendly and professional manner. Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare travel arrangements and authorizations Coordinate the Division budget and finance functions and prepares program documents and records expenditures, from purchase documents. Prepare and submit personnel action requests to the servicing human resources office. As a GS-07 Administrative Support Assistant (OA), the incumbent will independently:
Provide customer service in a friendly and professional manner Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare and or review travel. Prepare Purchase Request in the Financial system and process receiving documents Coordinate with Divisions on Property management and documentation Coordinate the Division budget and finance functions and prepares program documents and records expenditures, from purchase documents. Prepare monthly statements of commitments, obligations, and status of funds with recommendations to resolve and reconcile discrepancies. Coordinate with Division HR functions and requests to the servicing human resources office. For questions regarding the duties of this position, please contact Ms. Monica Cross, Administrative Officer, monica_cross@nps.gov or 907-455-0604. Duties will be developmental in nature when filled below the full performance level. All qualifications must be met by the closing date of this announcement-07/09/2020-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect either full-time or 40 hours per week. If a part-time work schedule is reflected, the hours must be annotated to ensure proper crediting of specialized experience. You must include the beginning and ending months, beginning and ending years, and the number of hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as varies, full-time or part-time. In describing your experience, please be clear, thorough, and specific. We will not make assumptions regarding your experience. SELECTIVE FACTOR:
This position performs duties that require the ability to type, and requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. - AND - In addition to the Select Factor above, to qualify for this position at the GS-05 grade level, you must also possess at least one of the following minimum qualifications by close of the announcement:
EXPERIENCE for GS-05:
At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes performing administrative support duties for payroll, personnel/human resources, budget, acquisition, property management and travel; preparing correspondence; using office procedures and equipment; organizing and analyzing numerical information; and meeting and dealing effectively with others. You must include hours per week worked. -OR- EDUCATION for GS-05:
Successful completion of four years of education (120 semester hours or 180 quarter hours) above the high school level obtained in an accredited business, secretarial, or technical school, junior college, college or university. NOTE:
You must submit a copy of your transcripts. -OR- EXPERIENCE/EDUCATION for GS-05:
Successful completion of a combination of education and experience as described above. NOTE:
You must submit a copy of your transcripts. - OR - In addition to the Select Factor above, to qualify for this position at the GS-06 grade level, you must also possess the following minimum qualification by close of the announcement:
EXPERIENCE for GS-06:
At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes assembling budget and financial data and ensuring accurate input of accounting records into an automated financial system; tracking and reconciling obligations, expenditures, and disbursements of funds; making travel arrangements and prepare travel vouchers; verifying time and leave balances through an automated timecard system; maintain electronic data management systems and preparing purchase requests using an electronic acquisition program. - OR - In addition to the Select Factor above, to qualify for this position at the GS-07 grade level, you must also possess the following minimum qualification by close of the announcement:
EXPERIENCE for GS-07:
At least one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes providing a wide variety of detailed, complex administrative support services to enable efficient operation of a business or program office; tracking and reconciling fiscal data for programmed accounts versus actual expenditures; preparing and following up on purchase orders and contracts; administering payroll and workers compensation; preparing human resource employment paperwork and orienting new employees. Volunteer
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Estimated Salary: $20 to $28 per hour based on qualifications.
Provide customer service in a friendly and professional manner as an office receptionist. Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare travel arrangements and authorizations. Input financial and procurement information into a program and reconcile that data. As a GS-06 Administrative Support Assistant (OA), under general supervision and direction, the incumbent performs a full range of duties including:
Provide customer service in a friendly and professional manner. Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare travel arrangements and authorizations Coordinate the Division budget and finance functions and prepares program documents and records expenditures, from purchase documents. Prepare and submit personnel action requests to the servicing human resources office. As a GS-07 Administrative Support Assistant (OA), the incumbent will independently:
Provide customer service in a friendly and professional manner Answer phones and greet office visitors. Prepare mail and receive packages and property. Order and stock supplies. Maintain central files. Prepare and or review travel. Prepare Purchase Request in the Financial system and process receiving documents Coordinate with Divisions on Property management and documentation Coordinate the Division budget and finance functions and prepares program documents and records expenditures, from purchase documents. Prepare monthly statements of commitments, obligations, and status of funds with recommendations to resolve and reconcile discrepancies. Coordinate with Division HR functions and requests to the servicing human resources office. For questions regarding the duties of this position, please contact Ms. Monica Cross, Administrative Officer, monica_cross@nps.gov or 907-455-0604. Duties will be developmental in nature when filled below the full performance level. All qualifications must be met by the closing date of this announcement-07/09/2020-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect either full-time or 40 hours per week. If a part-time work schedule is reflected, the hours must be annotated to ensure proper crediting of specialized experience. You must include the beginning and ending months, beginning and ending years, and the number of hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as varies, full-time or part-time. In describing your experience, please be clear, thorough, and specific. We will not make assumptions regarding your experience. SELECTIVE FACTOR:
This position performs duties that require the ability to type, and requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. - AND - In addition to the Select Factor above, to qualify for this position at the GS-05 grade level, you must also possess at least one of the following minimum qualifications by close of the announcement:
EXPERIENCE for GS-05:
At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes performing administrative support duties for payroll, personnel/human resources, budget, acquisition, property management and travel; preparing correspondence; using office procedures and equipment; organizing and analyzing numerical information; and meeting and dealing effectively with others. You must include hours per week worked. -OR- EDUCATION for GS-05:
Successful completion of four years of education (120 semester hours or 180 quarter hours) above the high school level obtained in an accredited business, secretarial, or technical school, junior college, college or university. NOTE:
You must submit a copy of your transcripts. -OR- EXPERIENCE/EDUCATION for GS-05:
Successful completion of a combination of education and experience as described above. NOTE:
You must submit a copy of your transcripts. - OR - In addition to the Select Factor above, to qualify for this position at the GS-06 grade level, you must also possess the following minimum qualification by close of the announcement:
EXPERIENCE for GS-06:
At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes assembling budget and financial data and ensuring accurate input of accounting records into an automated financial system; tracking and reconciling obligations, expenditures, and disbursements of funds; making travel arrangements and prepare travel vouchers; verifying time and leave balances through an automated timecard system; maintain electronic data management systems and preparing purchase requests using an electronic acquisition program. - OR - In addition to the Select Factor above, to qualify for this position at the GS-07 grade level, you must also possess the following minimum qualification by close of the announcement:
EXPERIENCE for GS-07:
At least one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience includes providing a wide variety of detailed, complex administrative support services to enable efficient operation of a business or program office; tracking and reconciling fiscal data for programmed accounts versus actual expenditures; preparing and following up on purchase orders and contracts; administering payroll and workers compensation; preparing human resource employment paperwork and orienting new employees. Volunteer
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$40,165 to $64,672 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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